Virtual Assistants for Mental Health Professionals
Practice management built by a clinician, for clinicians.
We bridge the gap between clinical work and business operations so your practice stays ethical, organized, and sustainable.
Administrative Support
Billing Support
Full Practice Management
Administrative & Billing Support Designed to Help Your Practice Run Smoothly
Why Practices Trust Us:
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Therapist-led expertise
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HIPAA-conscious workflows
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Clear communication & consistency
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Organized systems that reduce overwhelm
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A supportive, people-centered approach
Administrative
So your ideal client doesn’t slip through the cracks.
We help providers with scheduling, inbox management, EHR organization, intake support, voicemail management
BIlling
So you get paid consistently and on time.
We process claims submission, payment posting, denials follow-up, benefits verification while you focus on client care.
Full Practice Management
So your practice doesn’t depend on you holding everything together.
A combined administrative & billing system designed for busy therapy practices.
Pricing
*All packages require a 3-month minimum commitment. After the initial period, services continue month-to-month.
Root Support- $400
Foundational support for small or stable practices that need light, consistent support, and calm.
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Best for: Solo or low-volume practices that want reliable administrative support without full operations management.
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Includes:
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Light, ongoing operational support (internally planned at up to ~8 hours/month)
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Thoughtful communication and follow-through
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Inbox support, scheduling, or simple billing tasks
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Light EHR organization
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A month-end summary so you always know where things stand
Growth Support- $750
Ongoing operational support for practices that are growing and need systems to keep up.
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Best for: Busy solo or small group practices that want reliable admin and billing support without managing everything themselves.
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Includes:
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Ongoing practice support (internally planned at up to ~15 hours/month)
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Administrative and billing assistance
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Scheduling, intakes, and client communication
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Claims submission, payment posting, and denials follow-up
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EHR organization and workflow clean-up
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Priority communication
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Monthly reflections to support steady, sustainable growth
Most practices start here.
Thrive Support- $1,200
Comprehensive operations support for established or high-volume practices that want their back office fully managed.
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Best for: Practices that want to stop managing day-to-day operations and have a reliable system running in the background.
Includes:
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Comprehensive practice operations support (internally planned at up to ~25 hours/month)
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Full administrative and billing management
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New client onboarding and client communication
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Complete claims cycle management, denials, and benefits verification
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Ongoing EHR optimization and system upkeep
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Quarterly workflow reviews and process improvements
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Priority support and consistent check-ins
Commitment Note:
All support packages require a 3-month minimum commitment. This allows adequate time for onboarding, system stabilization, workflow integration, and meaningful results. After the initial 3 months, services continue on a month-to-month basis.
Project-Based Practice Support
Some practices don’t need ongoing management; they need focused, time-limited support to build or refine specific operational systems.
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We offer custom, project-based engagements designed to address clearly defined practice needs within a set timeframe, most often spanning 60–90 days
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Project scopes are developed collaboratively after an initial assessment to ensure the work is appropriately sized, clearly defined, and aligned with your practice's operational goals.
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Common project examples include:
• EHR cleanup and workflow rebuild
• Billing systems overhaul and A/R cleanup
• Intake, onboarding, and front-end process redesign
• Practice operations audit and systems reset
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Many practices use project-based support as a first step before transitioning into ongoing support.
FAQ
Do I need to track the hours?
No. Bundled hours are for internal workflow only. You simply enjoy consistent support.
​What if I need more hours?
Additional hours can be added as needed or you may upgrade to a higher bundle.
What if I already have a biller?
We can provide admin-only support or billing-only support upon request.
Do you work with out-of-state providers?
Yes — our services are fully virtual and HIPAA compliant.
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